You have been directed to this Policy because kenyaonlinecollege.live is collecting, using, and/or sharing your personal data.
In this Policy, when we use “we”, “us” or “our”, we refer to the company Kenya Online College (within the Kenya Online College Group) which is collecting your personal data, and which is operating the website which you are accessing or using.
This Policy applies to all personal data that you may provide to us and the personal data we hold about you.
By providing us with your personal data or by accessing, using or viewing the kenyaonlinecollege.live website or any of its services, functions or contents (including transmitting, caching or storing of any such personal data), you shall be deemed to have agreed to each and all the terms, conditions, and notices in this Policy.
If you do not agree, please cease use of kenyaonlinecollege.live website and/or service(s) and DO NOT provide any personal data to us.
1. What Personal Data Is Collected?
1.1 When you use our website, any service we provide or in your interaction with us, the personal data we may collect includes:-
(a) Data collected directly from you-This may be done through this website, over the phone, by email, or in person when you meet our staff or representatives. The data collected may include, but is not limited to:
- Your contact information, including your (first and last) name, (postal or physical) address, email address and, optionally, your telephone number. We need your e-mail address and (optionally) telephone number so that we may contact you if we have questions or information for you regarding your order or the service that we are providing or will provide to you;
- Other information required to be able to process your order or to provide you with the service, such as information concerning the products you have ordered or the service we are providing to you, the billing and/or delivery address, banking and/or credit card details;
- If you have created an online profile or account, the preferences and interests stored in such profile or account (please see below for further information concerning the profiles); and
- If you have contacted our customer service, the details of this communication and the contact history.
(b) Data collected by automated means-Various technologies may be used on our website and our mobile and web-based applications in order to make them more user-friendly, effective and secure.
Such technologies may lead to data being collected automatically by us or by third parties on behalf of us.
This data does not generally, but may, contain a user’s personal data. Examples of such technologies include:
- Click-stream data-A visit to one of our websites results in data that is transmitted from your browser to our server being automatically collected and stored by us or by third parties on behalf of us. This data can include, in particular, the following:
- The visitor’s IP address
- The date and time of the visit
- The referral url (the site from which the visitor has come)
- The pages visited on our website
- Information about the browser used (browser type and version, operating system, etc).
- Flash cookies- A particular form of cookie is the flash cookie. In contrast to normal cookies, these cookies are not created and saved by the web browser but are governed by the Adobe Flash plug-in. These can contain more information than normal cookies and cannot be deleted or disabled via the browser; this is only possible if you follow instructions available from the Adobe Flash Player website. You can also obtain more information about these cookies on that website.
- Web beacons and tracking links-Web beacons (also known as pixel tags and clear GIFs) involve graphics that are not apparent to the user. Tracking links and/or similar technologies consist of a few lines of programming code and can be embedded in our website or our (mobile) applications. In conjunction with cookies, these are primarily used for statistical analysis purposes. This technology can also be used for tracking traffic patterns on websites, as well as finding out if an e-mail has been received and opened and to see if there has been any response.
- Web analytics-Web analytics is the term given to a method for collecting and assessing the behaviour of visitors to websites and (mobile) applications. This includes the analysis of traffic patterns in order, for example, to determine the frequency of visits to certain parts of a website or (mobile) application, or to find out what information and services our visitors are most interested in. For these purposes, we primarily make use of click-stream data and the other techniques listed above. Web analytics are carried out by Google Analytics and/or other selected parties. You can find out more information about the processing of web analytics data by Google Analytics in paragraph 7 below.
2. How Is The Collected Personal Data Used?
2.1 We use your personal data for the purposes of serving you. This includes, where applicable:-
- Providing you with the products and services that you have requested e.g. Notifying you regarding the status of your order/delivery and the assessment of your communications (for which we may use third parties);
- Ensuring that your transactions on our websites are safe and secure;
- Providing you with a convenient registration/browsing experience;
- Contacting you for feedback after a sale of a course or other product/service; and
- Resolving any problems or disputes you may encounter in relation to our products/services.
2.2 We may also use your personal data for purposes connected or relevant to the business of the Kenya Online College Group, such as:-
- Complying with legal and regulatory obligations and requirements;
- Enforcing obligations owed to the Kenya Online College group;
- Researching and developing new products and services or improving existing products and services of the Kenya Online College group;
- Accounting, risk management, compliance and record keeping purposes;
- Carrying out research, planning and statistical analysis; and
- Staff training.
2.3 Your personal data may also be anonymised for use by the Kenya Online College Group for other purposes.
2.4 If you have consented, your personal data may be used by the Kenya Online College Group for the purposes of marketing products and services offered on the website or other products or services offered by the Kenya Online College Group or those of its strategic partners or business affiliates e.g. informing you of latest activities, special offers, promotions or sending you newsletters.
2.5 In order for us to market products and services which are of special interest and relevance to you, we may analyse and rely on your overall interaction with us (such as but not limited to your shopping behaviour in e-shops, your use of loyalty programmes, your ratings and reviews of products, your contact history with our customer service, your newsletter clicks/ opening results, your surfing behaviour (web tracking), the newsletter types you are subscribed to, your participation in promotions or events, your interactions with us and your use of (mobile) applications).
2.6 If you have contacted us with any complaints, feedback, comments, suggestions, we will use and disclose your personal data (including your contact history) to respond to you and provide you with the best service possible. If you are the complainant and you do not want us to disclose your identity to the party you are complaining about, you must let us know immediately. However, it may not always be possible to handle your complaint on the basis of anonymity.
2.7 When using your personal data to contact you for the above purposes, we may contact you via regular mail, fax, e-mail, SMS, telephone or any other electronic means.
2.8 If we need to use your personal data for any other purposes, we will notify you and obtain your consent beforehand. You will be given the opportunity to withhold or withdraw your consent for the use of your personal data for these other purposes.
3. Disclosure of Information
3.1 We will not sell your personal data to third parties.
3.2 We will only disclose your personal data to third parties where you have provided us consent, and in the situations expressly set out in in this Policy. If you have consented to receiving marketing information from us, our strategic partners and business associates, we will be disclosing your personal data to them.
3.3 Your personal data may be disclosed and shared within the Kenya Online College Group to allow us to provide the products and services which you have requested.
3.4 We may disclose or share your personal data with third parties (including other companies within the Kenya Online College Group) who provide necessary services to us, such as:-
- Service providers and data processors working on our behalf and providing services such as hosting and maintenance services, analysis services, e-mail messaging services, online teaching services, handling of payment transactions, etc; and
- Our consultants and professional advisers (such as accountants, lawyers, auditors).
3.5 We will also disclose your personal data to third parties in order to comply with legal obligations or industry requirements. This includes disclosures to legal, regulatory, governmental, tax and law enforcement authorities.
3.6 Our website may have the functionalities to allow you to share your personal data with other third parties such as other users of our website. You are responsible for your choice(s) and are deemed to have provided consent for any sharing of your personal data in the manner provided by the website.
3.7 You fully understand and consent that we may transfer your personal data to any location as deemed appropriate to complete your order/other transactions. For the purposes set out in this paragraph, when transferring your personal data, we will protect your personal data to a standard comparable to the protection accorded to your personal data under established laws by ensuring that the recipient is either in a jurisdiction which has comparable data protection laws, or is contractually bound to protect your personal data.
4. Third Parties
4.1 This Policy only applies to our website and information that we collect from you. Our websites may contain links to other websites which are not owned or maintained by us. When visiting these third party websites or disclosing your personal data to third parties (including buyers or sellers on our website), you should read their privacy policies, or ask relevant questions before you disclose your personal data, we are not responsible for the collection, use or disclosure of your personal data by such third parties.
5. Social Networks
5.1 Our website and mobile or web-based applications may provide you with social plug-ins from various social networks (such as Facebook and Twitter). If you choose to interact with a social network, your activity on our website or via our mobile or web-based applications will also be made available to social networks such as Facebook and Twitter.
5.2 If you are logged in on one of the social networks during the visit of one of our websites or mobile or web-based applications, the social network might add this information to your profile. If you are interacting with one of the social plug-ins, this information will be transferred to the social network. In case you do not wish such a data transfer, please log off on your social network before you enter one of our websites or mobile or web-based applications.
5.3 We cannot influence this data collection and data transfer via the social plug-ins. Please read the privacy policies of those social networks for detailed information about the collection and transfer of personal data, what rights you have and how you can achieve satisfactory privacy settings.
6. Geo-Location Services
6.1 Our website and mobile or web-based applications may offer location-enabled services, such as Google Maps and Bing Maps. If you use those mobile or web-based applications, they may receive information about your actual location (such as GPS signals sent by a mobile device) or information that can be used to approximate a location. You are always asked if the geo-location service can be activated and you can also object to this geo-location service within the respective mobile or web-based application.
7. WEB ANALYTICS BY GOOGLE ANALYTICS
7.1 Our website and mobile or web-based applications may contain web analytic services provided by Google Analytics. This means that when you visit our website or use any mobile or web-based applications, a cookie will be stored on your computer or mobile device, except when your browser settings do not allow for such cookies.
7.2 This further means that when you visit our website or use any mobile or web-based applications, the personal data described above in paragraph 1.1 – including the “click-stream data”, the data from “web beacons and tracking links” and information stored in Google Analytics’ cookies – will be sent to Google Analytics for analysis for and on behalf of us. Please note that if you have created an online profile at our website or mobile or web-based application and if you are logged on in this profile, a unique number identifying this profile will also be sent to Google Analytics in order to be able to match the web analytics data to this profile.
8. Retargeting Technologies
8.1 Our website and mobile or web-based applications may use retargeting technologies within the internet. This enables us to show our visitors, who were already interested in our shop and our products, advertisement from us on partner websites.
8.2 We also work with other companies who use tracking technologies to serve advertisements on our behalf across the Internet. These companies may collect non-personally identifiable information about your visits to our websites or mobile or web-based applications and your interaction with our communications, including advertising.
8.3 Retargeting technologies analyse your cookies and display advertisement based on your past surfing behaviour. For further information on cookies, please refer to paragraph 1 of this Policy.
8.4 We do not store any personal data about you with this technology.
9.1 We endeavor to take precautions to ensure that the information you have provided is protected against unauthorised or unintended use, access or disclosure. However, we cannot be held responsible for unauthorised or unintended use, access or disclosure that is beyond our control.
10.1 TO THE MAXIMUM EXTENT PERMITTED BY LAW, WE SHALL NOT BE LIABLE IN ANY EVENT FOR ANY SPECIAL, EXEMPLARY, PUNITIVE, INDIRECT, INCIDENTAL OR CONSEQUENTIAL DAMAGES OF ANY KIND OR FOR ANY LOSS OF REPUTATION OR GOODWILL, WHETHER BASED IN CONTRACT, TORT (INCLUDING NEGLIGENCE), EQUITY, STRICT LIABILITY, STATUTE OR OTHERWISE, SUFFERED AS A RESULT OF UNAUTHORISED OR UNINTENDED USE, ACCESS OR DISCLOSURE OF YOUR PERSONAL DATA.
11. Changes To This Policy
11.1 We may amend this Policy from time to time. The amended Policy will be publicised on our website.
12. Your Rights
12.1 If you have any questions about the processing of your personal data or about our Policy, if you do not accept the amended Policy, if you wish to withdraw any consent you have given us at any time, or if you wish to update or have access to your personal data, you are welcome to contact us. The contact details are:
Attention to: Kenya Online College
12.2 All requests for correction or for access to your personal data must be in writing. We will endeavor to respond to your request within 30 days, and if that is not possible, we will inform you of the time by which we will respond to you.
12.3 We may be prevented by law from complying with any request that you may make. We may also decline any request that you may make if the law permits us to do so.
12.4 In many circumstances, we need to use your personal data in order for us to provide you with products or services which you require or have requested. If you do not provide us with the required personal data, or if you do not accept the amended Policy or withdraw your consent to our use and/or disclosure of your personal data for these purposes, it may not be possible for us to continue to serve you or provide you with the products and services that you require or have requested.
13.1 You may send complaints regarding our handling of personal data in the following ways:
- In writing or by email. Such complaints must: – be addressed to the Kenya Online College Group Data Protection Officer at:-
13.2 All complaints will be evaluated by Kenya Online College in a timely manner. After Kenya Online College has completed its evaluation, the Kenya Online College Group Data Protection Officer (or a duly appointed representative) will respond to the person who submitted the complaint or feedback, with the results of the evaluation.